VOYAGER QUILTERS II ORGANIZATIONAL CHART
Amended November, 2007
Purpose: Preserve heritage of quilting,
Teach, share, and maintain high quality workmanship
Have fun
Serve Charities
All positions run from October 15 to October 15. Due to the cyclical nature of Voyager RV Resort, no major decisions will be made concerning the group during the summer months. If officers are not present at Voyager Resort in October, they should notify a substitute to stand in for them until they arrive.
Elections: Assistant Coordinator(s) will notify by January 30th if she/they will be accepting the position of coordinator(s) for the coming year. Coordinator(s) has/have the option to pick Assistant Coordinator(s) with no commitment beyond the one-year. If coordinators do not wish to continue after one year, a nominating committee will be named on the 1st Monday in February. At the first meeting in February each year, a nominating committee is chosen, consisting of 4-6 members. An election will be held the third meeting in February to elect new coordinator(s).
Committees: Committees are renewed yearly. Serving on a committee is not limited to people living in the park for most of the season. “Short-term” residents are necessary on committees for input balance. Each committee should be represented at Steering Committee Meetings to help plan, coordinate, and carry out activities. Chairmen of committees are encouraged to write recommendations for the following year and to forward them to new/continuing chairmen.
OFFICES AND COMMITTEES 2007-2008
Coordinator/Coordinators………. Lynn Parker 382-1608.…Audrey Young 663-4107
- Elected position for one year
- Pick assistant coordinator(s)
- Preside weekly over Monday Quilters II Meeting
- Conduct “Steering Committee” meetings as needed with assistant coordinator(s), treasurer, secretary and chairmen of committees
- Determine agendas
- Work with Activity Office
- Use Quilters II Newsletter to keep organization informed; file Newsletters for future reference Record yearly additions/deletions to by-laws
- Share clean-up/close up room with other Coordinators
A. THE FOLLOWING CHAIRMEN/COMMITTEES WILL WORK WITH
COORDINATOR….Audrey Young
Charity/Production Assistant Coordinators…..Production: Anna McFadden 574-5618 Charities: Julie Young 574-5085
- Assist coordinators as needed
- Manage fabric/supply cupboards; notify treasurer of supply needs: supervise process of moving quilt tops to finished quilts
- Research and report charity needs/requests
- Select finished projects to distribute
- Record donated items; work with Photographer/Historian to maintain yearly inventory of donations; maintain list of charities
- Arrange for distribution of finished quilts
Sign Up: (1) Fran Walthall 574-5920 (3) Barb Scheele 663-1002
(2) Carol Larsen 574-5561 (4) Bev Polito 664-0461
Treasurer……..Adrienne Bortell 360-9019
- Appointed position; renewed yearly
- One person always available to sign checks for group
- Supervise Purchasing Form Requests
- Oversees care of group funds and provides updates to Steering Committee
- Assists in duties regarding inventory and supplies
- Selects 2 members to assist with purchasing supplies
Carol Monthei and ___________________
- Asks approval of Steering Committee for major purchases
Quality Control Chairman…….Norma Kindseth 574-5167 Vel Peters 574-6635
- Supervise quality of workmanship and materials being used to produce quilts
- Take care of thread/fabric/quilts not meeting quality standards
HQ16 Chairman……Claire Fuqua 574-5466
- Provides sign-up sheets for HQ16 machine
- Organizes HQ16 classes
- Oversees maintenance of HQ16; organizes/purchases materials/tools used with HQ16 machine
- Collects fee for quilting personal quilts on the HQ16 machine
Sign Up: (1) Carol Monthei (4) Adrienne Bortell
(2) Maureen Herran (5) Elaine Vanier
(3) Anna McFadden
Historian/Photographer Chairman…….Sharon Jewett 574-5682
- Plans and facilitates photos for Quilters II
- Maintains scrapbook
- People to assist with tasks:
Sign Up: (1) Carol Larsen 574-5561 (3) Sharon Garner 574-7772
(2) Lou Anne Garno 574-6045 (4) Jean Nicolson
Fundraising:
Fall Fundraising Chairman…….Karen Anderson 663-0123
- Fall Chairman oversees Quilt Raffle (October through December)
- Schedules members for raffle ticket sales at Saturday coffees and Market Daze
- Responsible for raffle item(s)
- Responsible for money and fund accounting
Committee 2008 Fall Quilt: Organizes, designs and constructs raffle quilt(s) for December Drawing:
(1) Maureen Herran; (2) Anne Herman; (3) Norma Kindseth; (4) Nicky Chamberlain
B. THE FOLLOWING CHAIRMEN/COMMITTEES WILL WORK WITH
COORDINATOR….Lynn Parker
Secretary……..Marion Rathwell 574-5734 Carol Larsen 574-5561
- Appointed position; renewed yearly
- Records Steering Committee Minutes for the Newsletter
- Facilitates group correspondence i.e. thank you notes; get well cards
Membership Chairman……Elaine Vanier 574-1509
- Maintains/updates membership list on a CD
- Facilitates monthly check-in list for Monday meetings
Welcome Committee Chairman…… Susie Johanson 574-5017 Joan Lichtenberg 574-4298
- Introduce new members to how Quilters II operates
- Welcome new members/visitors at the door
Library Chairman…..Pat Davis 574-5663
- Lists, organizes and maintains check out/in list for quilting books and magazines
Newsletter/Website Chairman……Frank Fuqua 574-5466
- Weekly puts submitted messages and articles on Voyager website
Education Committee Chairman…….Sue Patch 574-0238
- Survey member wants/needs
- Seek teachers/mentors to meet these wants/needs
- Set-up schedule for classes
- Assist with demos/activities at Monday group meetings
Sign Up: (1) Barbara Atwell 663-4007 (4) V Kuenzi 574-6032
(2) Bev Polito 664-0461 (5) Jan Tuttle 663-3352
(3) Elaine Vanier 574-1509 (6) Clarice Pahle 574-5772
Fundraising: Spring Fundraising Chairman…….Jeanette Hooper 574-5128 Mary Lou Knearem 663-0123
- Spring Chairman oversees Quilt Raffle (January through March)
- Schedules members for raffle ticket sales at Saturday coffees and Market Daze
- Responsible for raffle item(s)
- Responsible for money and fund accounting
Committee 2008 Spring Quilt: Organizes, designs and constructs raffle quilt(s) for March Drawing: (Done)
(1) Bev Polito (2) Jan Brink (3) Carol Monthei
Publicity Committee Chairman…..____________________________
- Provide Quilters II information to Voyager Compass Point, TV, etc.
- Publicize Raffle Quilt, Quilt Show, etc. at Saturday Coffee
- Maintain monthly calendar/bulletin board (Use Newsletter)
Sign Up: (1) (3)
(2)
Saturday Activities Chairman….Anne Herman 664-2099
- Open and close room
- Plan and facilitate activities for Saturdays including Quilt-a-thons
Sign Up: (1) Maureen Roberts 574-5116 (3) Sharon Garner 574-7772
(2) Claire Fuqua 574-5466
Special Events Chairman………Karen Anderson 664-0225
- Schedule special events (May have one person responsible for each event.)
- Plan/facilitate Christmas Luncheon; Quilt Show; Potluck Dinner; etc.
- Encourage participation, set-up, take-down in annual “Voyager Show & Tell”
Sign Up: (1) Pat Wade 574-5187 (3) Karen Gaston 574-6745
‘ (2) Jeanne Bridgman 574-5691
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