VOYAGER QUILTERS II ORGANIZATIONAL CHART
Amended October, 2008, Effective November, 2008
Purpose: Preserve heritage of quilting,
Teach, share, and maintain high quality workmanship
Have fun
Serve Charities
All positions run from October 15 to October 15. Due to the cyclical nature of Voyager RV Resort, no major decisions will be made concerning the group during the summer months. If officers are not present at Voyager Resort in October, they should notify a substitute to stand in for them until they arrive.
Elections: Assistant Coordinator(s) will notify by January 30th if she/they will be accepting the position of coordinator(s) for the coming year. Coordinator(s) has/have the option to pick Assistant Coordinator(s) with no commitment beyond the one-year. If coordinators do not wish to continue after one year, a nominating committee will be named on the 1st Monday in February. At the first meeting in February each year, a nominating committee is chosen, consisting of 4-6 members. An election will be held the third meeting in February to elect new coordinator(s).
Committees: Committees are renewed yearly. Serving on a committee is not limited to people living in the park for most of the season. “Short-term” residents are necessary on committees for input balance. Each committee should be represented at Steering Committee Meetings to help plan, coordinate, and carry out activities. Chairmen of committees are encouraged to write recommendations for the following year and to forward them to new/continuing chairmen.
OFFICES AND COMMITTEES 2008-2009
Coordinator/Coordinators………. Fran Walthall 574-5920
And Joan Lichtenberg 574-4298
• Elected position for one year
• Pick assistant coordinator(s)
• Preside weekly over Monday Quilters II Meeting
• Conduct “Steering Committee” meetings as needed with assistant coordinator(s), treasurer, secretary and chairmen of committees
• Determine agendas
• Work with Activity Office
• Use Quilters II Newsletter to keep organization informed; file Newsletters for future reference
• Record yearly additions/deletions to by-laws
• Share clean-up/close up room with other Coordinators
A. THE FOLLOWING CHAIRMEN/COMMITTEES WILL WORK WITH
COORDINATOR….Fran Walthall
A. Charity/Production Chairman ….. Julie Young 574-5085
A. Assistant Production Chairman …..Tami Albrecht 574-6024
• Research and report charity needs/requests
• Select finished projects to distribute
• Record items we donate; work with Photographer/Historian to maintain yearly inventory of donations
• Maintain list of charities
• Arrange for distribution of finished quilts
A. Manage Fabric/Supply Cupboards … Barb Scheele 663-1002
A. Notify Treasurer of Supply needs … Ann Jacobucci 574-5782
A. Supervise process of moving quilt tops to finished stage… Mavis Gaines 574-0186, Anna McFadden 574-5618
A. Quality Control Chairmen … Donna Yarrington, Bev Polito
• Supervise quality of workmanship and materials being used to produce quilts
• Take care of thread/fabric/quilts not meeting quality standards
• Keep in mind, “practice or Humane Society” pieces can be made
A. HQ16 Chairman Claire Fuqua 574-5466
• Provides sign-up sheets for HQ16 machine
• Organizes HQ16 classes and instructors
• Oversees maintenance of HQ16; organizes/purchases, materials/tools used with HQ16 machine
• Collects fees for quilting personal quilts on the HQ16 machine
HQ 16 Sign up: 1, Carol Monthei, 2. Maureen Herran, 3. Adrienne Bortell, 4. Elaine Vanier
A. Historian/Photographer Chairman…….Sharon Jewett 574-5682
• Takes digital photos for Quilters 2
• Maintains scrapbook
Assistants:
Tami Albrecht 574-6024, Carol Larsen 574-5561, Jean Nicholson 722-1236
A. Fall 2008 Raffle Quilt and Spring 2009 Raffle Quilt Committee:
• Organize, design, construct, and/or facilitate 2 quilts to finished stage for Fall 2008 and Spring 2009 Raffle:
Maureen Herran, Anne Herman, Norma Kindseth, Nicki Chamberlain, Bev Polito, Jan Brink, Carol Monthei, Adrienne Bortell, and others.
A. Fall Fundraising Chairman: NEED VOLUNTEERS
• Oversee Quilt Raffle October thru December
• Schedule memb ers for raffle ticket sales at Saturday coffees and Market Daze
• Responsible for raffle item(s) , monies and fund accounting.
A. Welcome Committee Chairman: ______________________________?
• Welcome new members/visitors at the door
• Keep sufficient new member packets on hand (A.O. will copy)
• Give new members 3 stapled info sheets (New Member packet)
A. Library Chairman Pat Davis 574-5663
• Lists, organizes and keeps a check-out and check-in log for our quilting library consisting of books, magazines and patterns.
A. Newsletter/Website Chairman Frank Fuqua 574-5466
• Submits messages/articles on Voyager website for our newsletter
• Submits monthly “Block of the Month” patterns in our newsletter?
• Submits “Handy Hints” column in newsletter
• Works with Webmaster
A. Education Committee Chairman…….Sue Patch 574-0238
• Survey member wants/needs
• Seek teachers/mentors to meet these wants/needs
• Set-up schedule for classes
• Assist with demos/activities at Monday group meetings
Sign Up: (1) Barbara Atwell 663-4007 (4) V Kuenzi 574-6032
(2) Bev Polito 664-0461 (5) Jan Tuttle 663-3352
(3) Elaine Vanier 574-1509 (6) Clarice Pahle 574-5772
A. Secretary……..Marion Rathwell 574-5734 Carol Larsen 574-5561
• Appointed position; renewed yearly
• Records Steering Committee Minutes for the Newsletter
• Facilitates group correspondence i.e. thank you notes; get well cards
•
A. Quilt Show - (February 23, 2009) Chairman: Karen Anderson 664-0225
Assistant: Susie Johansson 574-5017
• Schedule/facilitate quilt show in Voyager ballroom
• The duties are too numerous to mention here and will be shared in a separate job sheet closer to the time of the show. There are 13 volunteers.
A. Potluck (includes spouses) Chairman: Pat Wade, Jeanne Bridgeman.
• This is held in the Catalina room early January on a Wednesday. The room must be reserved, water brought in, game decided on and potluck time decided.
A. Block of the Month:
• A voluntary monthly activity involving making 2 of the same block – one for charity and one (or more) for a personal drawing, which happens the last week of the month. Demos showing methods and techniques to accomplish block will accompany the activity. Names will be drawn on paper slips.
• For October 2008, Jan Gruber will make/distribute paper copies &
• Vel Peters will demo the particular technique needed to finish the block of the month. There were 12 volunteers for the Block of the Month activity.
A. Ladies Tea & Fashion Show (a fundraiser for Quilt for a Cause Breast Cancer Research) on March 28, 2009 – Chairman Karen Anderson 730-3525
• Our own members will model a personal fashion item, i.e. vest, bag, scarf, belt, skirt, jacket or beaded necklace purse. Then Jeannie Behan of Quilt for a Cause and her group will present the show, with dessert following (plus tea).
• Invite everyone you know inside and outside the park – room for 320 women.
A. Quattah for a Quarter (.25c) Chairman Gloria Colgrove, and in her absence Eleanor Briefer. We will start October 2008.
• What? Weekly drawing for a fat quarter of fabric.
• Rules: Draw once for every 20 people who contribute .25 cents (a quarter). There must be 40 quarters collected to draw 2 names, 60 to draw 3 names etc. One chance per/person. Names on paper slips will be destroyed after each week’s drawing. Monies to be delivered to Adrienne Bortell weekly.
• Fourteen people signed up to go shopping for fat quarters and help run this weekly activity. They are: Tami Albrecht, Eleanor Briefer, Gloria Colgrove, Claire Fuqua, Frank Fuqua, Lou Anne Garno, Mary Ann Grace, Shirley Gugan, Jeanette Hooper, Norma Kindseth, Joan Kniffen, Sara Nichols, Jean & Jim Nicholson.
(I believe we have enough chairmen to swap off every two weeks. All you need do is have papers ready for signing, a basket and a container for the quarters.)
B: THE FOLLOWING WILL WORK WITH 2ND COORDINATOR JOAN LICHTENBERG 574-4298
B. Treasurer……..Adrienne Bortell 360-9019
• Appointed position; renewed yearly
• One person always available to sign checks for group
• Supervise Purchasing Form Requests
• Oversees care of group funds and provides updates to Steering Committee
• Assists in duties regarding inventory and supplies
• Selects 2 members to assist with purchasing supplies
Carol Monthei and ___________________
• Asks approval of Steering Committee for major purchases
• Audit Committee consisting of herself, Ann Jacobucci and 1 more.
• Oversees Fundraising: Raffles, spring and fall with Jeanette Hooper
• Responsible for money and fund accounting
B. Membership Chairman……Elaine Vanier 574-1509
• Updates typed membership list and sees that current weekly attendance sheet is ready each Monday morning.
B. Publicity Committee Chairman…..Joan Lichtenberg, Mary Ann Grace, Joan Kniffen, Carol Gruenke and Carol Zobrist
• Provide Quilters II info to Voyager Compass Point, TV, etc.
• Publicize Raffle Quilt, Quilt Show, Ladies Tea at Saturday Coffee and other venues
• Maintain monthly calendar/bulletin board (Use Newsletter)
B. Fundraising: Spring Fundraising Chairman…….Jeanette Hooper 574-5128 Mary Lou Knearem 663-0123
• Spring Chairman oversees Quilt Raffle (January through March)
• Schedules members for raffle ticket sales at Saturday coffees and Market Daze
• Responsible for raffle item(s)
• Responsible for money and fund accounting
B. Saturday Activities Chairman (Quilt-a-Thon)….Anne Herman 664-2099
• Open and close room (or delegate it done)
• Plan and facilitate Saturday activities with Sara Nichols 574-5954, Sharon Garner 574-7772, Claire Fuqua 574-5466. There are 17 sign-ups for Quilt-a-Thon
B. Christmas Party) luncheon)………Louise Walton 574-5423
• Have lunch after Monday meeting, play game, exchange “ugly fat quattahs”, win a door prize, eat lunch. 6 helpers.
B. Voyager Show ‘n Tell – NEED TWO VOLUNTEERS
Park-wide activity scheduled by Activity Office. Last year we presented a beautiful poster and many quilts at our two tables next to the stage. This year would like to add a computer slide-show. Need 2 volunteers.
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